Boards of directors need to communicate effectively to set goals for the corporation and assist it in achieving them. Their communications could expose confidential information including financial data which could be a disaster if the wrong hands.
Secure communication between boards is essential especially in the current nature of business. To achieve this, boards must act and implement secure collaboration tools such as boards portals or real-time message platforms. It is also crucial for boards to be able monitor and evaluate their own governance performance, including their method of securing communication.
For instance, a board portal that facilitates seamless transitions between informal and formal communications channels, like group chats, email and texting is crucial for secure board communications. This kind of software offers an anonymous, secure method to collaborate and share files. It also facilitates real-time discussion and sharing of files. It should come with features that provide an extensive control over access and deletion as well as security protocols such encryption and backup.
In addition to a solid board portal secure instant messaging and meeting scheduling tools are essential. They should be easy to use and operate like popular texting, phone and email applications. Furthermore, they should come with additional security features, such as the ability to deactivate messages, preset contacts, automatically send read notifications, and an “view-only” attachment option that prevents downloads, exports, screen captures and forwarding. To prevent data loss, they should also be backups in multiple locations, including remote ones.
